Griffin Rinck Travel Terms & Conditions

The present Terms and Conditions are systematically brought to the knowledge of the buyer and are concluded between Griffin Rinck Travel and any individual wishing to access our services. By signing this document you confirm you have read and understood the following conditions and liabilities.

General Terms and Conditions

In accordance with articles L.211-7 and L.211-17 of the Code of Tourism, the provisions of articles R.211-3 to R.211-11 of the Code of Tourism, the text of which is presented below, are not applicable to operations involving the reservation or sale of tickets for transportation that are not part of a package tour.

The organizer’s brochure, quote, proposal, and program constitute the prior information covered by article R.211-5 of the Code of Tourism. Consequently, in the absence of contrary provisions, the characteristics, particular terms and price of the journey as indicated in the brochure, quote, and proposal of the organizer, will be contractual as of the signing of the registration form.

In the absence of a brochure, quote, program or proposal, this document constitutes, before the signing by the buyer, the prior information covered by article R.211-5 of the Code of Tourism. It is null and void if there is no signing within 24 hours of its issuing.
In the event of a transfer of contract, the transferor and/or the transferee must first pay the resulting expenses. When these costs exceed the amounts displayed at the point of sale and those mentioned in the contractual documents, supporting documents will be provided.

Griffin Rinck Travel has subscribed to the Association Professionnelle de Solidarité (APST), 15 avenue Carnot, 75017 PARIS, an insurance contract guaranteeing its Professional Civil Liability.

Excerpt from the Code of Tourism.

Article R.211-3 :
With the exception of the exclusions provided for in paragraphs three and four of article L. 211-7, all offers and all sales of travel or holiday services lead to the delivering of appropriate documents that comply with the rules defined by this section.
In the event of sales of airline tickets or tickets on regularly scheduled services that are not accompanied by package-type services linked to this transportation, the seller issues the buyer one or several passenger tickets for the entire journey, issued by the carrier or under his responsibility.
In the case of transport upon request, the name and address of the carrier on whose behalf the tickets are issued must be mentioned.
The separate invoicing of the various elements of a given tourism package does not absolve the seller of his obligations under the regulatory provisions of this section.

Article R.211-3-1 :
Exchanges of pre-contractual information and the providing of contractual terms are done in writing. These can be done electronically in the conditions of validity and exercising provided for in articles 1369-1 to 1369-11 of the civil code. They must mention the name or company name and address of the seller and indication of his listing in the registry provided for in article L. 141-3 or, if applicable, the name, address and indication of the registration of the federation or the union mentioned in the second paragraph of article R. 211-2.

Article R.211-4 :
Prior to the signing of the contract, the seller must give the consumer information about the prices, dates and other elements that constitute the services provided for the journey or holiday such as:
1° The destination, means, characteristics and categories of transport used;
2° The type of accommodations, their location, level of comfort and main characteristics, authorization and tourism rating according to the regulations or customs of the host country;
3° The meal services offered;
4° A description of the itinerary for tours;
5° The administrative and health formalities to be carried out by French citizens or citizens of another member state of the European Union or of the European Economic Area, particularly in cases involving the crossing of borders, and the deadlines for carrying these out;
6° The visits, excursions and other services included in the package or possibly available at an additional cost;
7° The minimum or maximum size of the group making it possible to carry out the journey or holiday and, if the carrying out of the journey or holiday depends on a minimum number of participants, the deadline for informing the consumer in the event of cancellation of the journey or holiday; this date cannot be set at less than twenty-one days before the departure;
8° The amount or the percentage of the price to be paid as a deposit upon signing the contract and the schedule for the payment of the balance due;
9° The conditions for revision of the prices as provided for by the contract in application of article R. 211-8;
10° The conditions of cancellation of a contractual nature;
11° The cancellation terms defined in articles R. 211-9,
R. 211-10 and R. 211-11;
12° The information concerning the optional subscription of an insurance contract covering the consequences of certain cases of cancellation or of an assistance contract covering certain particular risks, such as expenses for repatriation in the event of accident or illness;
13° When the contract includes air transport services, the information, for each section of the flight, provided for in articles R. 211-15 to R. 211-18.

Article R.211-5 :
The prior information given to the consumer binds the seller, unless, in this information, the seller expressly reserves the right to modify certain parts of it. The seller must, in this case, clearly indicate to what extent this modification can take effect and on what elements.
In any event, the modifications made to the prior information must be given to the consumer before the signing of the contract.

Article R.211-6 :
The contract signed between the seller and the buyer must be written, drawn up in duplicate with one original given to the buyer, and signed by both parties. When the contract is signed electronically, articles 1369-1 to 1369-11 of the civil code apply. The contract must include the following clauses:
1° The name and address of the seller, his guarantor and his insurer and the name and address of the organizer;
2° The destination or destinations of the journey and, in the case of a holiday in stages, the various periods and their dates;
3° The means, characteristics and categories of transport used, the starting and return dates and places;
4° The type of accommodations, their location, level of comfort and main characteristics and the tourism rating by virtue of the regulations or customs of the host country;
5° The meal services offered;
6° A description of the itinerary for tours;
7° The visits, excursions or other services included in the total price of the journey or holiday;
8° The total price of the services invoiced and the indication of any possible revisions of this invoicing by virtue of the provisions of article R. 211-8;
9° The indication, if applicable, of the fees or taxes for certain services such as landing, disembarking or embarking fees at ports and airports, visitor’s taxes when they are not included in the prices of the services provided;
10° The schedule and method for payment of the price; the last payment made by the buyer cannot be less than 30 % of the price of the journey or holiday and must be made at the time of submission of the documents allowing him to carry out the journey or holiday;
11° The particular terms requested by the buyer and accepted by the seller;
12° The manner in which the buyer can submit to the seller a complaint for non-fulfillment or poor fulfillment of the contract. This complaint must be sent as early as possible, by any means allowing him to obtain a confirmation of receipt, to the seller, and, if necessary, indicated in writing, to the organizer of the journey and to the provider of the services involved;
13° The deadline for informing the buyer in the event of cancellation of the journey or holiday by the seller if the carrying out of the journey or holiday is linked to a minimum number of participants, in accordance with the provisions of 7° of article R. 211-4;
14° The conditions for cancellation of a contractual nature;
15° The conditions for cancellation provided for in articles R. 211-9, R. 211-10 and R. 211-11;
16° The specifications concerning the risks covered and the amount of the guarantees under the insurance contract covering the consequences of the seller’s professional legal liability;
17° Indications concerning the insurance contract covering the consequences of certain cases of cancellation subscribed by the buyer (policy number and name of insurer) and those of the assistance contract covering certain particular risks, particularly the costs of repatriation in the event of accident or illness; in this case, the seller must give the buyer a document specifying at least the risks covered and the risks excluded;
18° The deadline for informing the seller in the event of a transfer of the contract by the buyer;
19° The commitment to give the buyer, at least ten days before his planned departure date, the following information:
a) The name, address and telephone number of the local representative of the seller or, failing that, the names, addresses and telephone numbers of the local organizations that could help the consumer in the event of difficulties or, failing that, the telephone number to contact the seller in the event of an emergency;
b) For journeys or holidays of minors abroad, a telephone number and address allowing for the establishing of direct contact with the child or the on-site manager for the holiday;
20° The clause for termination and reimbursement without penalties of the sums paid by the buyer in the event of non-observance of the information obligation provided for in 13° of article R. 211-4;
21° The commitment to give the buyer, in a timely manner before the beginning of the journey or holiday, the departure and arrival times.

Article R.211-7 :
The buyer can transfer his contract to a transferee who fulfills the same conditions as him to carry out the journey or holiday, as long as this contract has not produced any effect.
Unless there is a stipulation that is more favorable to the transferor, he must inform the seller of his decision by any means allowing him to obtain a confirmation of receipt seven days before the beginning of the journey at the latest. When it is a cruise, this period is extended to fifteen days. In no event is this transfer subject to prior authorization.

Article R.211-8 :
When the contract includes the express possibility of a price revision, within the limits provided for in article L. 211-12, it must mention the precise method used for the calculation of the price variations, both upward and downward, and in particular the amount of the transportation costs and related taxes, the currency or currencies that could have an impact on the price of the journey or holiday, the share of the price to which this variation can apply, and the rates of the currency or currencies used as references for the establishment of the prices appearing in the contract.

Article R.211-9 :
When, before the departure of the buyer, the seller is forced to modify one of the essential elements of the contract, such as a significant price increase and when he ignores the information obligation mentioned in 13° of article R. 211-4, the buyer can, without prejudice to recourse for reparation of damage that might be suffered, and after having been informed by the seller by any means allowing him to obtain a confirmation of reception:
-either terminate his contract and obtain the immediate reimbursement of the sums paid without penalties;
-or accept the modification or substitution journey proposed by the seller; a rider to the contract specifying the modifications made is then signed by the parties; any decrease in prices is deducted from sums that may remain due from the buyer and, if the payment already made by him exceeds the price of the modified package, the surplus must be refunded to him before the date of his departure.

Article R.211-10 :
In the case provided for in article L. 211-14, when, before the departure of the buyer, the seller cancels the journey or the holiday, he must inform the buyer by any means allowing him to obtain a confirmation of reception; the buyer, without prejudice to recourse for reparation of damage that might be suffered, obtains from the seller the immediate reimbursement of the sums paid without penalty; in this case, the buyer receives compensation at least equal to the penalty that he would have had to pay if the cancellation had occurred due to him as of that date.
The provisions of this article do not in any way represent an obstacle to the concluding of an amicable settlement leading to the acceptance, by the buyer, of a substitute journey or holiday offered by the seller.

Article R.211-11 :
When, after the departure of the buyer, the seller is unable to provide a preponderant share of the services provided for in the contract representing a significant percentage of the price honored by the buyer, the seller must immediately take the following measures without prejudice to recourse for reparation of damage that might be suffered:
-either offer services to replace the planned services, bearing any additional cost and, if the services accepted by the buyer are of a lower quality, the seller must reimburse him for the price difference upon his return;
-or, if he cannot offer any replacement service or if these are refused by the buyer for valid reasons, provide to the buyer, at no additional cost, passenger tickets to guarantee his return in conditions that can be judged to be equivalent to the place of departure or to another place accepted by both parties.
The provisions of this article are applicable in the event of non-observance of the obligation provided for in 13° of article R. 211-4.

Specific Terms and Conditions

These specific Terms and Conditions (‘Conditions’) apply to the exclusion of any other terms and conditions (express or implied). All orders are only accepted, and any Services are provided, by Griffin Rinck Travel on and subject to these Conditions.

In these Conditions the following words have the following meanings:

“Customer” – any person or company with whom Griffin Rinck Travel contracts for the provision of the Services;
“Fees” – the fees, costs and expenses payable by the Customer for the Services provided by Griffin Rinck Travel to the Customer;
“Services” – the crew rotation management services and any related services Griffin Rinck Travel agrees to provide at the Customer’s request; these can be, but are not limited to, flights, hotels, cars and any ground arrangements
“Suppliers” – all providers of travel and related services, including airlines, car rental companies, trains, cruise & ferry companies, hotels, ground operators and other transportation companies or other third party suppliers;
“Ticket” – each ticket, or re-issued ticket in electronic format that is issued on behalf of the Customer

1. Credit Checks
Griffin Rinck Travel will conduct credit checks using third party agencies on any Customer applying for an Accounts Receivable account with Griffin Rinck Travel, and the Customer consents to such checks. Griffin Rinck Travel will, at its discretion, decide whether to offer the Customer a credit account facility and on what terms.

2. Booking process
2.1 The Customer may send an email or call Griffin Rinck Travel to make a booking. Griffin Rinck Travel provides the Customer with a price based on the given information. The Customer must check that everything is correct, including the total price. A booking is effective upon receipt of email confirmation and full payment of the ticket.

2.2 The Customer is responsible for all booking and other charges advised by Griffin Rinck Travel consultants at time of bookings and will be invoiced accordingly. Such charges include but are not limited to: refund fee / cancellation fee / no show fee / date change fee. For the avoidance of doubt, all crew and husbandry related appointments are conveyed on behalf of the owner.

2.3 In accordance with Article L 121-20-4 of the Consumer Code, the provisions set forth in Articles L 121-20, relating to the withdrawal period of seven clear days does not apply to accommodation and transport services which must be provided on a fixed date or according to a fixed frequency.

2.4 You agree to be bound by the terms of this Agreement and any additional terms and conditions of any Supplier that are applicable to your booking. You agree on behalf of yourself and those you represent to comply with all such terms and conditions, including the payment of all amounts when due.

3. Terms of Payment
3.1 Full payment is required at the time of booking. Before payment is received in full, Griffin Rinck Travel is not obliged to issue any tickets, confirmations, or other travel documents. If your booking is being paid for with a third party credit card we may require written authorisation to be provided by the card-holder.

3.2 On the Customer’s behalf, Griffin Rinck Travel will make bookings with Suppliers for the services of those Suppliers and the Customer shall remit to Griffin Rinck Travel all fares, fees, taxes, charges etc. invoiced by Griffin Rinck Travel to the Customer. The Customer will pay in full all invoices raised by Griffin Rinck Travel, so they are received as cleared funds by Griffin Rinck Travel in line with the credit terms agreed.

3.3 For genuinely disputed invoice item(s), the Customer must notify Griffin Rinck Travel in writing within 7 days of invoice date. If the Customer fails to notify Griffin Rinck Travel within such period, the invoice shall be payable in full without deduction or set off in accordance with Griffin Rinck Travel’s payment terms. All other invoices are payable in full in accordance with any agreed payment terms or, if none, in accordance with Griffin Rinck Travel’s standard payment terms.

3.4 In respect of late payments, Griffin Rinck Travel may suspend the provision of the Services pending full payment and/or charge interest on late payments (both before and after any judgment) in accordance with law No. 92-1442 dated 31 December 1992 (payment penalty equivalent to 1.5 times the legal interest rate).

3.5 Where, at the Customer’s request, Griffin Rinck Travel agrees to make a credit card payment to a Supplier on the Customer’s behalf, the Customer fully and effectively indemnifies  Griffin Rinck Travel.

4. Invoicing
4.1 An invoice is sent for every single order.
4.2 Invoices must include all references agreed by the Customer and Griffin Rinck Travel and the name of the person who placed the order. The Customer will provide Griffin Rinck Travel, at the commencement of the Services, with a list of the Customer’s personnel authorised to place orders for the Services, and will promptly advise Griffin Rinck Travel in writing of any change to the list. Customer shall settle all invoices raised for Services ordered by an authorised person.
4.3 Any applicable value added tax (VAT) and/or other taxes shall be invoiced to the Customer and, where applicable, the amount of any VAT and/or other taxes will be payable by the Customer in addition to all amounts invoiced to the Customer.
4.4 Griffin Rinck Travel can invoice in GBP / EUR / USD currency. The exchange rates used by Griffin Rinck Travel are variable due to movements in foreign exchange markets. The exchange rate is that applicable as at the date of invoice.

5. Refunds
Customer must inform Griffin Rinck Travel of any Ticket or part Ticket not utilised by a passenger at the earliest possible opportunity. Griffin Rinck Travel will then request and apply for a refund from the relevant Supplier and, on receipt of the Supplier’s refund authority, Griffin Rinck Travel will duly credit the Customer.

6. Air Transport
In case your flight has been heavily delayed, or cancelled, or you have been denied boarding on a flight due to overbooking you may be entitled compensation according to EC-Regulation 261/2004, which came into force on 17 February 2005. The operating carrier is responsible for granting these rights.

7. Usage of Marine Tickets
7.1 Customer agrees that use of marine Tickets is strictly limited to qualifying passengers. The Customer waives any claim against Griffin Rinck Travel for any travellers denied boarding/refused travel on the basis they are not qualifying passengers or that they lack the proper documentation required when travelling on such Tickets.

7.2 Griffin Rinck Travel reserves the right to recharge the full price of Ticket(s) and associated costs where a passenger is not a qualifying passenger. If in doubt, the Customer will contact Griffin Rinck Travel consultants or account managers in advance for clarification.

8. Administrative and Health Formalities
Griffin Rinck Travel may inform French nationals and citizens of another Member State of the European Union about administrative and health requirements. Passengers who are citizens of foreign countries must inquire about these formalities, prior to purchasing their ticket, with the competent authorities of their country of origin as well as of the countries of destination and/or transit. Griffin Rinck Travel assumes no responsibility towards the Passenger who, because of non-compliance with these formalities, is unable to depart on the date indicated or to cross a border. In case of non-compliance with formalities, Griffin Rinck Travel cannot in any case and in any way be held liable towards any passenger for the total or partial refund of his ticket or compensation of any kind.

9. Liability
9.1 Nothing in these Conditions excludes Griffin Rinck Travel’s liability for death or personal injury caused by Griffin Rinck Travel’s negligence or that of its personnel or for fraud or fraudulent misrepresentation.
9.2 Otherwise, Griffin Rinck Travel is not liable, in contract, tort (including  negligence) or otherwise for any loss of profits, loss of business or opportunity or anticipated savings or for any special, indirect, consequential or pure economic loss, costs, damages, charges or expenses, however caused or arising.

10. Data Protection
In providing the Services, Customer acknowledges that Griffin Rinck Travel may collect and process personal data (including names, contact details, travel preferences and dietary requirements) relating to passenger(s) and/or the person(s) for whom the Customer is making travel arrangements, in order to process bookings with Suppliers and  to comply with immigration and security agency requirements. Under the Data Protection Act of 6th January 1978, you have at any time the right to access, modify and delete any personal information collected, by contacting Griffin Rinck Travel.

11. Confidentiality
Each party undertakes to the other to keep confidential all information whether written, oral, or in electronic format concerning the business, systems, methods and affairs of the other that it obtains or receives as a result of the provision of the Services.

12. Intellectual Property
Griffin Rinck Travel’s intellectual property rights, including any Griffin Rinck Travel trade mark, are the property of Griffin Rinck Travel and may not be used without Griffin Rinck Travel’s express prior written permission.

13. Force majeure
Griffin Rinck Travel is not liable for any delay or failure to provide the Services as a result of any event outside of its control including any force majeure event.

14. Assignment and subcontracting
Customer shall not assign, transfer, subcontract or deal in any other manner with any of its rights or obligations under these Conditions without Griffin Rinck Travel’s prior written permission.

15. Severance
If a court or any other competent authority finds that any provision of these Conditions (or part) is invalid, illegal or unenforceable, that provision or part shall, to the extent required, be deemed deleted, and the validity and enforceability of the other provisions of such Conditions shall not be affected.

16. No partnership
Nothing in these Conditions is intended to, or shall be deemed to, constitute a partnership or joint venture between the parties, nor constitute any party the agent of the other for any purpose.

17. Variation
Any variation to these Conditions must be in writing and signed by Griffin Rinck Travel.

18. Governing law and jurisdiction
These Conditions, and any dispute or claim arising out of or in connection with them, shall be governed by French law and the parties irrevocably submit any dispute or claim to the exclusive jurisdiction of the courts of France.

19. Company Information
GRIFFIN RINCK TRAVEL, 22 bd d’Aguillon, 06600 Antibes, registered on the Trade and Companies register in Antibes no. 343 295 465, with Atout France license IM 006120026 and Travel Agent IATA number 20218951.